Captain's Responsibilities

CLUBWAKA Captain's Information

All CLUBWAKA team captains are approved by CLUBWAKA on the basis that they understand & agree to the guidelines listed below. Our primary goal is to make sure all players have fun and stay safe. Captains and Co-captains that don't agree to or abide by the guidelines can be removed as a team captain or suspended if there is a serious infraction.

You are the manager of your team: you act as the voice of your team. Your players, your responsibility

Team Communication:

  • You need to email your team a day or two prior to game day reminding your players of
    • Your game start time
    • The field you're playing on
    • The name of the team you're playing
    • List reffing assignments
    • Reiterate any points mentioned in the Community Coordinator's email to captains, such as: upcoming theme nights, challenges, and social events
    • Encourage your team to go to the sponsored bar regularly after games and attend other social events throughout the season. Remember this is more of a social organization than a competitive sports league.

Some captains have found that creating a team Facebook group to be more effective when communicating with players. However, be mindful that some players may not have Facebook or may not check Facebook regularly.

Community Coordinator Communication:
We try to bring the best possible experience to all our players during the season; however, we know that throughout the season players may have questions, comments, concerns, or complaints. Usually, this feedback don't usually make it back to the Community Coordinator. If you or your players have any concerns or suggestions about things they want to see changed or implemented, please pass them onto the Community Coordinator. All communication is treated as confidential. We can't make changes if we don't know.

Alcohol, Trash, and Field Cleanup:
Alcohol is not permitted on the field or in the parking lot. While we encourage players to have fun; please be discrete and exercise best judgment when consuming beverages. If players appear to be too intoxicated to play, it is the captain's duty to remove the player from the field of play
Please pick up your trash around your team area. It is not the responsibility of the Community Coordinator to ensure the field is free of trash. The city of Walnut Creek does monitor the fields for trash and can issue fines, suspend, or cancel any field time.
Cleaning up the field equipment is time consuming; if you play the late game please help your Community Coordinator by gathering your field's equipment and place it in a central location. Thank you in advance!

Social Media:
We want to push social media as tool to where our players can look back on the memories of their time playing kickball and communicate with each other outside of game nights. Please encourage your team to post kickball photos and related comments to our social media accounts. In addition, in order to score social points all photos must be posted to our league Facebook page the night of the game.

Read and Know the Rules:

All captains and co-captains must familiarize themselves with the rules. Captains may request the referees to hold a conference to discuss a call.

  • Only captains and co-captains can discuss calls with the referee. Other players arguing with the referees may be ejected from the game.
  • CA Viking has altered a few of the official CLUBWAKA rules to encourage players and teams to play as much kickball as possible and to keep kickball light-hearted.

Referee Duty:
Each team is required to send referees as per the league schedule. All teams will ref multiple times during the season, we try hard to ensure all teams ref the same number of games. Captains need to make arrangements with your players ensure your refs to be at the game and on time. If your team misses ref duty you will receive a paper forfeit. It is expected that teams will send qualified referees who have read and understand the rule book.

CA Viking utilizes three refs per game: home plate umpire, first base ref, and third base ref. To lessen the reffing burden on a team, the Viking league has adopted the concept of primary and secondary reffing responsibilities.

  • Primary reffing team will provide two refs: home plate umpire and first base ref
  • Secondary reffing team will provide one ref: third base ref

The Community Coordinator will administer all forfeits. The Community Coordinator will take into consideration statements from players to determine the appropriate forfeit given to a team.

  • Paper Forfeits are an “administrative” forfeit and is usually given due a team not providing the appropriate amount of refs. This results in a ¾ point deduction in the standings. At CLUBWAKA's discretion, teams with 3 or more paper forfeits may not be eligible to play in the league and national tournament.
  • Game forfeits count as both a forfeit and a 5-0 loss in the league standings, plus a 5-0 win for the other team. Game forfeits are usually given when a team does not produce enough players or do not have the minimum 4 females and for 4 males.

Game Start Time and Equipment:

  • Games are required to start on time and last no more than 50 minutes from the scheduled start time.
  • The scheduled start time is when the game starts, not when you show up. Please inform your players to arrive 5 -10 minutes early.
  • Proactively engage the other team captain to RPS for home and away teams
  • Games delayed by unforeseen circumstances will not have timed added. A game is considered official after 3 complete innings.
  • It is advisable you come to the field with a pen and clipboard, you will need to determine a kicking order. Proof of a kicking order may be requested by the opposing team.
  • WAKA provides the bases, cones, and kickballs. You must leave the kickball on the pitcher's mound after your game. If you play the late game, please help your Community Coordinator by cleaning up your field by placing the kickball, bases, and cones in a central location.
  • Captains are required to reply back to your Community Coordinator's email request for the final game score within 48 hours. Otherwise the game may be marked as a forfeit.

Games that need to be made up will be replayed at the end of the regular season and in the order that they occur. Sometimes parks may not have any available makeup dates and the season may have to be shortened.

Captains are responsible for the conduct of themselves and their players. Any harassment of other players, CLUBWAKA representatives, or referees must be dealt with immediately. CLUBWAKA can and will suspend players who violate the rules or do not act in a sportsmanlike manor. If multiple players are acting in an unsportsmanlike manor the game will result in a game forfeit.
Teams that intentionally run out the game clock in the late innings by not taking the field in a reasonable amount of time etc may have their game ruled a forfeit.

Team Rosters:

  • Captains must have a copy of their official CLUBWAKA roster on hand at all times.
  • Only registered players who are on your official CLUBWAKA roster may play.
  • CLUBWAKA will conduct random roster checks and illegal players will result in a forfeit, the captain being suspended, and possibility of not being eligible to play in the tournament rounds.
  • All players must wear an official CLUBWAKA shirt for that league and it must be the correct team color.
  • Players wearing a cast or walking boot (moon boot) are not eligible to play. Knee braces, ace bandages and wrist casts are acceptable but only at the players own risk. Pregnant women past the 1st trimester are an unnecessary risk and there-for not eligible to play.
  • CLUBWAKA reserves the right to make the final decision on any player's eligibility to play due to injury, illness or general safety concerns.
  • All players are entitled to an equal amount of playing time as CLUBWAKA "owns" the team rights not the captain.

League Bar & Parties:
CLUBWAKA is a social organization and fully expects team captains to encourage their players to visit the official league bar, attend the parties, and other social events. Lead by example. Our bars serve nonalcoholic drinks and food for those who choose not to drink.

Help Us Help You:
CLUBWAKA urges captains & players to discuss with your league representative any issues that we need to know about. General safety and player satisfaction is our most important goal.